DPSH – The Estate Agent Morley

PRIVACY POLICY

Privacy Notice

Last updated: 11th March 2026

This Privacy Notice explains how Davis Properties Yorkshire Ltd t/a DPSH The Estate Agent collects, uses, and protects personal information when you use our website or engage with our services.

This notice applies to individuals involved in:

  • property sales

  • property lettings

  • landlord services

  • tenant applications

  • property enquiries

This notice is provided in accordance with the UK GDPR and the Data Protection Act 2018.

1. Data Controller

The data controller responsible for your personal data is:

DPSH The Estate Agent
Address: 1a Asquith Avenue, Morley, Leeds, LS27 9QA
Email: privacy@dpsh.co.uk
Phone: 0113 2533888

2. The Information We Collect

We may collect and process the following types of personal data.

Identity Data

  • full name

  • date of birth

  • identification documents where required

Contact Data

  • email address

  • telephone number

  • postal address

Financial Data

Where required for property transactions, we may collect:

  • proof of funds

  • mortgage information

  • income details

  • bank details (where necessary)

Property Transaction Data

Information relating to property transactions including:

  • property ownership information

  • offer details

  • viewing appointments

  • buyer or seller status

  • tenancy information

Tenant and Referencing Data

For lettings we may collect:

  • employment details

  • landlord references

  • credit referencing information

  • guarantor details

Technical Data

When you visit our website we may collect:

  • IP address

  • browser type

  • device information

  • cookies and website usage data

3. How We Collect Personal Data

We collect personal data through:

  • website enquiry forms

  • property viewing bookings

  • property sales or lettings applications

  • email or telephone communications

  • identity verification checks

  • referencing agencies

  • property portals

  • third parties involved in property transactions

4. How We Use Personal Data

We use personal data to provide our property services, including:

Property Sales

  • marketing properties for sale

  • arranging viewings

  • managing offers and negotiations

  • progressing property transactions

  • communicating with buyers, sellers, solicitors and mortgage brokers

Property Lettings

  • marketing rental properties

  • processing tenant applications

  • conducting referencing and checks

  • preparing tenancy agreements

  • managing landlord and tenant relationships

Business Operations

  • responding to enquiries

  • maintaining records

  • improving our services

  • complying with legal obligations

5. Lawful Basis for Processing

Under the UK GDPR, we process personal data under the following lawful bases:

Contractual necessity
To perform a contract relating to property sales, lettings, or management.

Legal obligation
To comply with regulatory requirements, including property and financial regulations.

Legitimate interests
To operate and improve our property services.

Consent
Where required, such as for marketing communications.

6. Sharing Personal Data

We may share personal data with trusted third parties involved in property transactions, including:

  • solicitors and conveyancers

  • mortgage advisers or lenders

  • tenant referencing agencies

  • contractors and maintenance providers

  • inventory clerks

  • deposit protection schemes

  • property portals

  • professional advisers such as accountants

Personal data may also be shared where required by law.

7. International Transfers

Where personal data is transferred outside the United Kingdom, we ensure appropriate safeguards are in place in accordance with the UK GDPR.

8. Data Retention

We retain personal data only for as long as necessary.

Typical retention periods include:

Property transaction records: up to 6 years after completion
Tenancy records: 6 years after tenancy ends
Financial records: 6 years for tax purposes
General enquiries: up to 12 months

9. Your Data Protection Rights

Individuals have the following rights under the UK GDPR:

  • the right to access personal data

  • the right to request correction of inaccurate data

  • the right to request deletion of personal data

  • the right to restrict processing

  • the right to object to processing

  • the right to data portability

Requests can be made by contacting us using the details above.

10. Data Security

We take appropriate technical and organisational measures to protect personal data against:

  • unauthorised access

  • loss or theft

  • misuse or alteration

Access to personal data is restricted to authorised personnel only.

11. Cookies

Our website uses cookies to improve functionality and analyse visitor behaviour.

Full details of how cookies are used are available in our Cookie Policy.

12. Complaints

If you have concerns about how your personal data is handled, please contact us.

You also have the right to lodge a complaint with the UK supervisory authority:

Information Commissioner’s Office

Website: https://ico.org.uk

13. Changes to This Privacy Notice

We may update this Privacy Notice from time to time.

The latest version will always be published on our website with the updated date.

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